COVID-19

Participant Protection Plan

WHAT IF THE EVENT IS CANCELLED DUE TO THE COVID-19 PANDEMIC?

If the in-person event is cancelled by the University of Wisconsin, the City of Madison, Dane County, the State of Wisconsin, the Federal Government or Race Officials due to the COVID-19 Pandemic, registered in-person race participants will be able to choose one of the following options based on when the event cancellation occurs*:

 

· If the in-person event is cancelled prior to April 15, 2022, participants may choose to have their in-person race registration fee: 

o Refunded in full, less any processing fees* 

o Converted from in-person registration to virtual registration** 

o Deferred to 2023 event registration (no extra fee to participate in 2023) 

o Donated to support Girls on the Run South Central Wisconsin

 

· If the in-person event is cancelled April 15 – June 14, 2022, participants may choose to have their in-person race registration fee: 

o Refunded 50%, less any processing fees* 

o Converted from in-person registration to virtual registration** 

o Deferred to 2023 event registration (no extra fee to participate in 2023) 

o Donated to support Girls on the Run South Central Wisconsin 50%

 

· If the in-person event is cancelled June 15 – Race Day, participants may choose to have their in-person race registration fee: 

o Converted from in-person registration to virtual registration** 

o Deferred to 2023 event registration (no extra fee to participate in 2023) 

o Donated to support Girls on the Run South Central Wisconsin 50%


*Applies to in-person event registration only. 

**If the in-person event is cancelled, only those registered for a virtual race experience will receive the 2022 race kit.

All store purchased items are non-refundable and will be shipped to the participants in the event that the race is transformed into a Virtual Only Event.

Mitigation Plan

The following is the COVID-19 mitigation steps being taken to provide a safe event for the participants, volunteers, staff and community. This plan is based on the Wisconsin Economic Development Corporation (WEDC) and the Public Health Madison & Dane County (PHMDC) COVID Guidance. This list will change as the guidance from Federal, State and Local officials change. Additional adjustments will be made based on the best practices from the running industry provided they meet the current governmental guidance.

The Madison Mini-Marathon and associated events are outdoor events and are considered Low Risk sports by PHMDC.

  1. Guest Information

All participants and volunteers will be sent a pre-race email (2 times prior to the event) that includes information on COVID-19, including the following safety guidelines.

  • Anyone feeling ill, have a fever or experiencing symptoms are asked not to participate and to say at home.
  • The UW Library Mall area provides plenty of space to social distance before and after the event. Participants are asked to be respectful and mindful of others’ personal space during pre- and post-race activities.
  • Participants will be reminded they are allowed to run without a mask (strenuous exercise), but they will be asked to wear a mask while waiting to start the race. They will be told they can remove their mask just prior to starting their run.
  • Participants will be asked to put their masks back on when they finish their race.
  • Social Distancing is encouraged at all times.
  • The start will be in waves, please do not go to the start line until your wave has been called by the announcer.
  • Hand Sanitizer will be available throughout the start, finish and post-race areas.
  • Masks and gloves are available for all volunteers.
  • Pre-event and on-site announcements will be repeated several times encouraging participants to practice social distancing.
  1. Capacity Limits

The primary location where we have the most participants together in a limited location is the start corrals and the post-finish line and post-race area.  Each area will be sized to allow for social distancing by participants in the respective area.

The number of people in the Start corral at any one time will be limited to ensure room for social distancing inside the corral. Only one corral will be gathered to start the race at a time.

The start corral assignments will be per estimated finish time to reduce the passing on course.

Participants will be allowed to switch to a virtual version of the race up to two weeks prior to the race date if the COVID situation deems it necessary.

Additional signage will be located the start/finish area and along the course will be created to remind participants to maintain social distancing and safety practices.

The event announcer will make periodic announcements reminding participants to maintain social distancing.

  1. Social Distancing Measures

The following social distancing measures will be implemented at the specific event activity location:

Start Area

  • All high contact race related tents (Race Information) will use the plexiglass shields
  • No race day packet pick-up will be available for participants
  • No gear check will be available for participants
  • The start process will change from a mass start to multiple waves bases on estimate finish time.

Finish Area

  • The area after the Finish Line is known as Runner Services. This area is for participants only and is separated from spectators with flagging.
  • Post-event runner services (participant items) amenities will be placed on multiple tables with spacing between tables.
  • Most items, except for bottled water, will be pre-bagged in a single bag (one per participant). All items will be spaced out on tables to reduce the chance of inadvertent touching by participants.
  • Volunteers restocking the tables will be required to wear masks and gloves.
  • Participants will be asked to keep moving through the area immediately after the finish line and through runner services.

Port-o-lets

  • Port-o-lets will be staged with the doors facing alternating directions to encourage social distancing
  • Additional hand wash stations will be setup and hand sanitizer will be available

On Course

  • Aid stations will use 8 oz bottled water, no open cups. Aid station tables will be separated.
  • Bottles will be spaced out on tables to reduce the chance of inadvertent touching by participants.
  • Volunteers working the tables will be required to wear masks and gloves.
  1. Participant, Staff and Volunteer Screening

All Participants, Staff and volunteers are required to print, complete, and bring the race screening questionnaire that includes the following questions:

Do you have any of the following symptoms

Fever of 100.4 or greater

Cough, shortness of breath or difficulty breathing?

Sudden loss of taste and/or smell?

Within the last 14 days have you traveled to any foreign country?

Are you currently awaiting the results of a COVID- 19 test?

Have you been in contact with anyone in the last 14 days who has tested positive for COVID 19 or is experiencing these symptoms?

Participant forms will be collected prior to entering the Start Corral. Submittal of a completed and signed form is required to participate.

  1. Increased Sanitation

Bottles of hand sanitizer will be added in the higher traffic areas. All people in attendance will be recommended and encouraged to use those units.

Hand sanitizer will be located through out the start area, the post-finish runner services area, and at the on-course water station.

  1. Face Covering

All Staff and volunteers will be provided with face coverings and gloves.

Participants will be reminded they are allowed to run without a mask (strenuous exercise), but they will be asked to wear a mask while waiting to start the race. They will be told they can remove their mask just prior to starting their run.  Participants will be asked to re-mask once they have completed their run and have recovered their breath.

Face masks for participants will be available upon request. Participants will be encouraged and reminded to bring their own masks to the event.

  1. Compliance

The Vision Event Management lead staff or lead volunteer for the following areas will be responsible to monitor and ensure compliance to the approved plan:

Start Line / Corrals

Finish Line / Runners Services

Race Information

Post-Race area

On-course Water Station

Overall Start/Finish/Post-race site